Executive Assistant

Pay: ~ $43.27 to $55.29 per hour

Position overview

Support the CEO with high-volume scheduling, travel, and day-to-day execution. You will keep priorities moving, protect focus time, and handle sensitive situations with discretion. You will also partner with department leads to keep CEO-driven projects, deadlines, and deliverables on track.

What you will do

• Manage complex calendars across multiple time zones, prioritize what matters, and block focus time when needed.
• Resolve scheduling conflicts, handle competing priorities, and make real-time calls on urgency vs. importance.
• Plan end-to-end travel and build detailed itineraries while safeguarding confidential information.
• Create polished presentations and executive materials using Google Workspace and related tools.
• Set up, run, and troubleshoot virtual meetings, webinars, and podcast recordings.
• Act as a trusted partner to leadership, anticipate needs, spot gaps, and drive projects forward.
• Streamline administrative workflows to reduce friction for the executive team.
• Track CEO-owned deliverables with department leads, supporting copy, slides, and key communications as needed.
• Coordinate logistics for board meetings, leadership offsites, company events, and client engagements.
• Prepare agendas, briefing docs, and concise recaps to keep stakeholders aligned.
• Provide on-site support for the Baltimore office as needed, including meetings, supplies, catering, and vendor coordination.
• Support office operations tasks like mail and packages.

What you will need

• 5 to 7 years of experience supporting senior executives.
• Excellent organization, time management, and follow-through in a fast-paced environment.
• Strong judgment, high integrity, and discretion with confidential information.
• Clear, professional communication and strong presentation skills.
• High proficiency with Google Workspace, especially Calendar, Slides, and Docs.
• Ability to work independently and influence through others.
• Mac experience is a plus.

Pay note

Compensation within the posted range varies based on experience, location, internal equity, and business needs.