Administrative Assistant

Employment type: Full-time

Work location: Remote, East Coast preferred, proximity to NYC preferred

Role overview

This role provides high-level administrative and project support to multiple senior executives in a fast-paced, high-growth environment. You will manage complex calendars, coordinate travel, support strategic initiatives, and help keep cross-functional work organized, aligned, and moving forward.

What you’ll do

• Manage complex calendars for multiple senior executives across time zones and countries.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and visa requirements.
• Process expense reports accurately and in line with company guidelines.
• Provide administrative support, including document management, correspondence, and presentation deck preparation.
• Support offsites and special events through planning, vendor coordination, materials prep, attendee coordination, and on-site support when needed.
• Support planning and execution of NYC-based events if local.
• Monitor project timelines, milestones, and deliverables to help ensure timely completion.
• Assist with planning, execution, and tracking of strategic initiatives led by executives.
• Coordinate meetings, workshops, and presentations involving cross-functional teams.
• Act as a liaison between executives and internal teams to support communication and alignment.
• Coordinate with internal and external stakeholders to prioritize and schedule engagements effectively.

What you’ll need

• Experience supporting multiple C-level executives or senior leaders in a fast-paced environment.
• Strong calendar management, travel coordination, and expense reporting experience.
• Excellent organizational skills, time management, and attention to detail.
• Strong communication and interpersonal skills.
• Ability to handle confidential information with discretion.
• Proactive problem-solving skills and strong judgment.
• Ability to work independently and collaboratively.
• Proficiency with Google Workspace, Slack, and Notion.
• Experience with event or offsite logistics.
• Experience in project management and cross-functional coordination.

What will help you stand out

• Experience in investment management, consulting, financial services, fintech, or a technology startup.
• Strong strategic thinking and the ability to contribute ideas.
• Positive energy, adaptability, and a strong work ethic.