Recruiting Specialist

Remote (United States)

Job Details

Location: United States

Workplace: Remote

Employment Type: Full-time

Experience: Demonstrated experience running or substantially contributing to hiring processes; specific years of experience not required.

Core Areas: Full-Cycle Recruiting, Candidate Sourcing, Talent Acquisition, Candidate Screening, Interview Coordination, Hiring Manager Partnership, Recruiting Operations, Recruitment Process Improvement

Compensation: $100,000–$110,000 annually

Time Zones: Preference for candidates able to work between U.S. Pacific Time and Central European Time (CET).

Travel: Approximately 4–5 trips annually for team retreats, conferences, and other events, including international travel.

About the Role

This Recruiting Specialist opportunity focuses on managing full-cycle recruitment from initial hiring requirements through candidate selection and offer management. The position involves partnering with hiring managers, developing job descriptions, sourcing qualified candidates, conducting initial interviews, coordinating assessments, managing candidate pipelines, and maintaining an effective hiring process across multiple positions.

This is a senior individual contributor position with substantial autonomy and responsibility for recruitment operations and team-wide projects. The role also supports recruiting process improvement, hiring manager training, recruiter onboarding, and the development of consistent hiring practices. The successful candidate will work closely with a Recruiting Manager, recruiters, and hiring managers while balancing hiring priorities, candidate experience, and recruitment timelines.

What You'll Do

• Manage end-to-end recruitment processes for positions across multiple functions, from initial hiring discussions through final candidate selection and offers.
• Partner with hiring managers to understand staffing requirements, define candidate profiles, align hiring expectations, and adjust recruitment strategies throughout the hiring process.
• Provide guidance to hiring managers on recruiting best practices, candidate evaluation, and effective hiring decisions.
• Write clear, compelling job descriptions and coordinate the launch of open positions.
• Source and attract qualified candidates through proactive outreach, professional networking, and candidate engagement.
• Review and screen job applications to identify candidates whose experience and qualifications align with position requirements.
• Conduct initial candidate interviews to assess qualifications, relevant experience, and suitability for open roles.
• Collaborate with hiring managers to develop and evaluate candidate assessments and test tasks.
• Coordinate interview schedules and communication between candidates and hiring teams.
• Conduct reference checks and manage the recruitment offer process.
• Maintain professional, timely, and consistent candidate communications throughout the hiring process.
• Deliver a positive candidate experience while maintaining high recruitment and evaluation standards.
• Project-manage concurrent hiring processes, track recruitment timelines, address bottlenecks, and adjust priorities to meet hiring targets.
• Track, update, and maintain accurate candidate pipeline data throughout each recruitment cycle.

• Lead and coordinate team-wide recruiting projects aligned with established hiring goals and recruitment practices.
• Identify opportunities to improve recruiting workflows, hiring efficiency, candidate evaluation, and recruitment operations.
• Develop recommendations for improving recruitment processes and support implementation of approved changes.
• Train and coach hiring managers on effective interviewing techniques and consistent candidate assessment practices.
• Support onboarding, training, and ongoing development of new recruiters.
• Provide guidance and practical support to other recruiting team members on hiring challenges and recruitment processes.
• Serve as a key resource for recruiting policies and practices, helping hiring managers follow established procedures.
• Contribute to broader recruiting initiatives and potentially assume long-term ownership of specialized recruiting functions, such as candidate sourcing or employer branding.
• Represent the organization at relevant professional conferences and recruiting-related events when needed.
• Occasionally serve as the primary point of contact for contractor engagements.
• Take on additional recruiting responsibilities and projects as hiring priorities evolve.

Qualifications

Required Experience

• Demonstrated experience running or materially contributing to recruitment and hiring processes.
• Relevant experience may come from dedicated recruiting positions, people operations or HR generalist roles involving recruitment, or hiring management responsibilities that included leading multiple hiring rounds.
• Proven ability to manage a hiring process effectively, including candidate evaluation, coordination with hiring managers, and progression through recruitment stages.
• Ability to independently manage full-cycle hiring responsibilities and take ownership of recruiting projects without close supervision.
• Experience or demonstrated capability in managing multiple projects and recruitment priorities simultaneously.

Required Skills

• Strong practical understanding of recruitment processes, candidate assessment, and effective hiring practices.
• Ability to manage full-cycle recruiting activities, coordinate hiring stages, and maintain organized candidate pipelines.
• Ability to work effectively with hiring managers and internal stakeholders, understand their requirements, and provide appropriate recruiting guidance.
• Strong organizational skills, attention to detail, and the ability to prioritize multiple simultaneous workstreams.
• Ability to manage recruitment projects from initiation through completion, including projects with limited predefined structure.
• Strong written and verbal communication skills, including the ability to communicate clearly with candidates, hiring managers, and recruiting colleagues.
• Ability to adapt recruiting priorities, workflows, and project plans in response to changing organizational needs.
• Sound professional judgment and decision-making skills, particularly when managing competing priorities, tight deadlines, or incomplete information.
• Ability to navigate sensitive stakeholder discussions, provide constructive feedback, and redirect hiring practices when necessary.
• High standards of professionalism, discretion, and confidentiality when handling sensitive candidate and organizational information.
• Ability to maintain reliable candidate communication and support a positive candidate experience throughout recruitment.
• Familiarity with effective altruism principles and genuine motivation to contribute to work guided by those principles.
• Willingness and ability to travel internationally for conferences, team retreats, and other work-related events several times annually.

Benefits

• Private health insurance.
• Flexible working hours.
• $6,000 annual professional development allowance.
• $6,000 annual mental health support allowance.
• Extended parental leave.
• Ergonomic work equipment.
• 25 days of paid vacation.
• Additional employee benefits depending on employment location.